Satellites Youth Festival (School Yrs 7-13)

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Fri 2 Aug

Friday, 2 August 1:00pm
→ Wednesday, 7 August 2024 12:00pm
Bath and West Showground, Shepton Mallet BA4 6QN

About

We’re excited to announce that this summer we’ll be joining with three other Baptist Churches in the Southwest to take a group of young people to ‘Satellites’.

Satellites is a Christian Youth Festival organised by Youthscape, taking place from 2 – 6 August 2024 (returning the morning of the 7^th- exact times TBC) for young people in school years 7-13 during the 2023/24 academic year.

The week is packed full of cafes, sports, live music, and more! Of course, it’s a Christian festival, so there will be a programme of main meetings and seminars that your young people will be expected to attend.

Watch the 2023 highlights here: https://www.youtube.com/watch?v=v-3T4bZ-SZc

We have a dedicated camp cook team who will prepare delicious meals for us and young people will be expected to join us at camp for all mealtimes as a regular check in.

AMAZING NEWS! As this is our first time going, we’re offering an amazing 50% off ticket prices!

Ticket costs depend on when you book (this includes the 50% discount)

£55 before or on the 28 Mar 2024
£60 before or on the 30 June 2024
£65 from 1 June 2024

That cost covers everything related to the event, but it doesn’t cover our costs.

We will be charging £50 per head for food, transport and equipment costs.

In addition, you will want to send your young person with some spending money. It is up to you how much you send them with, but we recommend £20-£40.

If this is a cost you would struggle to meet, please don’t let it be a barrier. If you would like to create a payment plan to spread the cost please let us know.

Please complete the booking form below to book your child’s place and book their ticket. Please note that all bookings are non-refundable, however may be transferable.

We’d so love to have your young person with us! If we can answer any of your questions, please don’t hesitate to get in touch.

Emily

07414 018 508 / emily.twigg@uptonvale.org.uk

Location

Bath and West Showground, Shepton Mallet BA4 6QN

Sign up

Name (Parent/Guardian)*

Email (Parent/Guardian)*

Contact Number (Parent/Guardian)*

Name (Young Person)*

Date of Birth*

Medical / Dietary Information*

Additional Emergency Contact Number*

Emergency Contact Name:*

Photo Consent (photo/video for UV and SWBA publicity, includes social media)*

Yes I consent to photos/video

No I do not consent to photos/video

EMERGENCY MEDICAL TREATMENT: I consent to any emergency medical treatment during the course of the visit and will inform the trip leader as soon as possible of any changes to medical circumstances.*

Yes

PAINKILLERS: I consent to my young person being given a mild painkiller if deemed necessary by a group leader*

Yes

WHATSAPP GROUP: I consent my young person to be part of a WhatsApp group while at Satellites for the purpose of contacting the young people during the trip.*

Yes

Phone Number (young person)*

Booking between 29th March and 30th June£110.00(Includes ticket, food, transport and equipment costs)

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Privacy Notice

This privacy notice explains the personal information we collect from you, how we store it and what we do with it.

Who is collecting the data?

The personal data you provide is being collected by Upton Vale Baptist Church.

What data is being collected?

Your name, address, telephone number, email address and financial information.

When and how will the information be collected?

Information is collected by email request, various forms and telephone calls.

How will this information be used?

We collect this information to enable the Church to keep in touch with you about events and news, provide pastoral support as appropriate, and to produce a Church Directory. Also, to inform strategy and development of our functions as a Church.

To enable us to provide adequate pastoral support to you and your family. Our Ministers, Directors or Leaders may record information which may be regarded as sensitive. This information will be stored in the Cloud and password protected. Passwords will only be known by the Ministers and other appropriate staff.

How do we handle your financial information?

Information on individual donations, payments, gift aid etc. is very sensitive and can only be accessed by two members of the Finance Team. This information is stored in the Cloud, is password protected and can only be accessed by the two people on the Finance Team.

If payments are made online, they will be subject to the privacy policies of your bank and credit or debit card provider. No records will be kept of any debit or credit card information. All payments received online will be processed through Stripe or Go Cardless and therefore will be subject to privacy policies of those organisations.

The legal reason for processing your data?

Data Protection legislation allows us to process this information as we regard it as being in the Church’s legitimate interest.

Financial information such as bank account and sort code numbers will be kept in order to process any expenses or re-imbursement claims etc.

Storage of documents

Your information will be entered onto our Church database, which is stored on the Cloud, is password protected and can only be accessed by Ministers, Directors, Elders, Staff Team, Administration staff and Administration volunteers.

Sharing data

The information provided will not be disclosed to anyone without your consent

How long will your information be stored?

Your contact details will be removed from the database once you are no longer a Member of the Church or no longer attend the Church, unless you ask for it to remain.

You can ask for your details to be removed at any time. It is a requirement from the Information Commissioners Office to retain certain information, such as date of commencement of membership, baptism date and date of the ceasing of membership etc., to enable ancestry searches.

Your rights

You have the right to ask to see any information we hold about you (including the pastoral support information and financial information) by submitting a ‘Subject Access Request’ to the Data Protection Officer, Mrs S Maloney

You also have the right to ask for information which you believe to be incorrect to be rectified.

If you are concerned about the way your information is being handled, please contact us using the details below.

Under the GDPR Regulations, the Trustees of Upton Vale Baptist Church are the Data Controller, and Mrs Maloney is the Data Protection Officer. Contact can be made through the Church Office.

If you are still unhappy you have the right to complain to the Information Commissioners Office.

We reserve the right to update this statement at any time without notice.

Updated March 2020